LSUA takes all steps necessary to ensure the security, confidentiality, and integrity of its student academic records. The student information system resides on an IBM mainframe computer. Access to that computer is limited to the LSUA network. It is not accessible from external networks or the Internet. Additional role-based security exists in the form of logon ID’s and passwords issued by IET Services. In the Enrollment Services’ Schedule for Retention and Disposal of Student Records [2] , the method for backing up electronic records is described. An electronic backup copy of records in the student information system is stored in the Enrollment Services vault. A paper ledger of each student’s transcript is also maintained in the Enrollment Services vault. Student records such as resignation slips, schedule change slips, admission documents, etc. are scanned using a Docubase system. A backup electronic copy of these scanned records is also stored in the Enrollment Services vault. The original CDs are stored in the IET Services office.

The university’s policy on the privacy of student records is documented in the LSUA Catalog (p. 47-48) [3] and in the LSUA Student Handbook (p.27-29) [4] . Confidential student information is not disclosed except by the written consent of the student or by other acceptable methods defined by the Family Educational Rights and Privacy Act (FERPA). Directory information is identified within this policy and may be disclosed without a student’s written consent. Students who wish to withhold directory information may complete a Request to Prevent Disclosure of Information form to prevent even directory information from being released. The records of students who submit this form are “flagged” in the student information system to alert faculty and staff of their desire for directory information to be withheld.